Accounts & Bookkeeping Package

Keep your books clean all year round, from the first invoice to tax time.

Most small-business bookkeeping problems start small: an invoice nobody followed up, a receipt that faded in a drawer, a bank balance that hasn't matched the books for months. You need invoices that go out properly, a polite way to chase late payments, every expense and receipt recorded, the bank reconciled and a clear view of cash flow. The Accounts & Bookkeeping Package turns all of that into one simple monthly routine, so your records stay accurate and ready for BAS and your accountant.

Every template opens with a short How to Use This Document guide that names the documents it connects to. You always know what comes next, and the files are numbered in the order you use them.

What's included: 9 documents

Start here

1. Accounts & Bookkeeping Package Overview: the index and document flow for the whole package. It shows what each template does, when to use it and how often.

Day to day

2. Branded Invoice Template (Excel spreadsheet): enter your business, bank and GST details once, then issue tax invoices with your ABN, the client's ABN, GST and totals ex and inc GST. Only the invoice prints, ready to save as a PDF and send. An Invoice Log tab tracks every invoice through to payment, with balance due, status and days overdue calculated for you.
3. Accounts Receivable Follow-Up Email Templates: five ready-to-send emails, from a friendly reminder before the due date through to a final notice at 30+ days overdue. Each one comes with a suggested subject line and send timing.
4. Expense Tracker (Excel spreadsheet): log every expense with category and payment-method drop-downs. GST calculates automatically (with an option for GST-free purchases), there's a column to confirm the receipt is on file, and category totals add up on a summary tab.
5. Receipts & Records Checklist: daily, weekly, monthly, quarterly (BAS) and annual (tax time) checks, so every receipt and record is captured, filed and kept for the required 5 years.
6. Petty Cash Log (Excel spreadsheet): a running balance of your cash float, plus a reconciliation tab to check the cash on hand matches the log.

Month end and beyond

7. Bank Reconciliation Log (Excel spreadsheet): your bank balance and book balance side by side, with uncleared deposits and payments feeding in from a separate tab. It confirms when the two agree.
8. Simple Cash-Flow Tracker (Excel spreadsheet): cash in and cash out for each month from July to June, with closing balances that roll forward automatically, so you can spot a shortfall well before it arrives.
9. Monthly Bookkeeping Checklist: the month-end close routine that ties every document together, covering income, expenses, petty cash, bank reconciliation, cash flow and compliance, with a sign-off at the end.

How it flows

Set Up Once → As It Happens → When Payment Is Late → Month End → Quarter & Year End. Each document points to the next, so the invoice you issue on Monday is the one you reconcile at month end and the one your accountant sees at tax time.

Designed to be used, not just downloaded

• Click-and-type fields with date pickers and tickable checkboxes. All the wording stays fully editable.
• Spreadsheets that do the maths. GST, totals, running balances, reconciliation differences and days overdue are all pre-built, so you only fill in the shaded cells.
• Written for Australian small businesses, with GST, BAS, the July–June financial year and ATO record-keeping requirements in mind.
• A consistent, professional format on A4 pages, in a clean design that looks right on screen and in print.
• Built to connect. This package is the fourth of the four Sorted Suite bundles. It picks up where the Client Onboarding Package leaves off and works alongside the Business Start-Up and Staff Onboarding packs.

Who it's for

Sole traders and small to medium businesses that do their own books or want a tidy system to hand to a bookkeeper. It also suits businesses that want to get on top of invoicing, receipts and cash flow before moving to accounting software, or to use alongside it.

Format & delivery

• 4 Microsoft Word templates (.docx) and 5 Excel workbooks (.xlsx)
• Instant digital download after purchase. No physical product is shipped.
• Best used in Microsoft Word and Excel. The files can also be opened in Google Docs, Google Sheets and Pages, though some formatting and fillable fields may vary.

These templates are a general guide only and do not constitute legal, tax or financial advice. Please have your bookkeeping and BAS reviewed periodically by a qualified bookkeeper, BAS agent or accountant.